Associate Clerk Wiscasset

The Judicial Branch has an immediate full-time opening for an Associate Clerk within the Consolidated Clerks Office in Wiscasset.

General Summary:  This position is responsible clerical and supervisory work with extensive contact with the public in person or by phone, and requires the incumbent to utilize excellent customer service skills.  This position involves all facets of court procedures and supervision of one to four full-time equivalent employees under the direction of the Clerk of Court. 

Examples of duties include:

  • Plans, assigns, and reviews work of subordinate employees.
  • Supervises and trains employees.
  • Participates in hiring, evaluation, and discipline of employees, as assigned.
  • Oversees the operation of the Clerk’s Office in the absence of the Clerk and other higher-level office supervisors.
  • Supervises, dockets, processes, and files matters before the Court.
  • Schedules pre-trial activities, trials, motions, and other proceedings.
  • Manages trailing dockets and consolidated trial lists.
  • Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintains books, ledgers, and accounts, as necessary.
  • Prepares warrants, suspensions, abstracts, and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed.
  • Communicates and interacts effectively in person, over the telephone, and in writing from the public, court staff, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court.
  • Operates basic office machines such as computers, copiers, fax machines, printers, calculators, and other office equipment such as TTY machine and video conferencing, as necessary.
  • Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording.
  • Participates in jury management activities, both traverse and grand, including preparation of lists and mailing of questionnaires.
  • Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process.
  • Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk or other supervisor.

Education/Experience Required:

  • Graduation from high school or GED.
  • Two years experience in a Clerk’s Office.
    • College coursework may be substituted for the work experience on a year-for-year basis.
  • Four years experience providing customer service and/or clerical/office administration.
  • Supervisory experience in an office setting or relevant supervisory training.

Knowledge/Skills/Ability Required:

  • Accurately keyboard or type.
  • Knowledge and ability in computer software programs, such as MS Office or other dedicated computer information programs as evidenced by training, education, or work experience.
  • Knowledge of basic office procedures.
  • Ability to plan, assign, and supervise the work of a small number of subordinate employees in an effective and positive manner.
  • Ability to train employees.
  • Skill in the use of customer services principles.
  • Knowledge of the principles of progressive discipline.
  • Ability to complete work with accurate attention to detail.
  • Ability to interact effectively with the public, supervisors, other court staff, judges/justices, attorneys, and others in a variety of situations and circumstances.
  • Ability to understand and follow oral and written instructions.
  • Basic writing, spelling, and grammatical skills.
  • Ability to perform basic mathematical functions and the ability to accurately receive and distribute funds.
  • Ability to understand and follow administrative and clerical procedures governing clerks’ offices, including the Clerk’s Manual, as well as Judicial Branch policies and procedures. 
  • Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system.
  • Ability to maintain confidentiality of sensitive Judicial Branch information.
  • Proficiency in the use and care of office equipment, including typewriters, computers, calculators, copy machines, postage machines, and fax machines, and the ability to learn to use other equipment, such as a TTY, cash drawers, credit card readers, and video conferencing. 

Hours, and Pay Information:
Work Schedule:           37.5 hours weekly
Salary:                         $14.49 per hour
The value of the State’s bi-weekly contribution for employee benefits is:  Health Insurance  $345.58, Dental Insurance $13.69, and Retirement 11.54% of salary.

How to Apply:  Complete the application packet that consists of the Application, Applicant Information Survey (EEO), Background Form, that can be found by clicking "application packet" at the bottome of this page, and send along with a cover letter and resume, and MAIL or FAX them to:

The Administrative Office of the Courts
Attn:  Dawn Rule, Human Resources
P.O. Box 4820
Portland, Maine 04112
Fax (207) 822-0781

Incomplete or untimely applications (resumes & covers letters without the application packet) will not be considered.

Application must be received by MAIL or FAX no later than 11:59 PM on Thursday, July 25, 2013

The Judicial Branch is an EOE/AA employer.

Application Packet (PDF)