Courtroom Technology Assistant - Ellsworth
The State of Maine Judicial Branch has an immediate full-time opening for a CTA located within the Consolidated Clerks Office in Ellsworth. This position provides and performs a variety of services associated with the use of technology in courtroom operations. These responsibilities include the recording, monitoring and logging of court proceedings on digital or analog electronic recording; and the courtroom operation of video equipment (such as television monitors, DVD or VHS player/recorder units, and interactive video conferencing systems), courtroom sound systems, the operation of assistive listening devices, and MAC or PC computer systems in courtrooms, and other courtroom technology systems and devices as necessary. This position is responsible for arranging for the testing, care, maintenance, and inventory of all such technology equipment. Moderate travel to other courts in Washington and Penobscot counties is required.
ESSENTIAL JOB FUNCTIONS
- Operates various equipment used in the courtroom including: digital and analog electronic recording systems; courtroom sound systems; assistive listening devices; video monitors; DVD and VHS player/recorder units; interactive video conferencing systems; MAC and PC systems; and other courtroom related technology.
- Troubleshoots basic hardware and software issues and makes referrals for resolution of problems and/repairs.
- Ensures that equipment is operating properly and arranges for maintenance.
- Performs cleanings and for arranges basic preventative maintenance service on recording equipment.
- When assigned to a courtroom, checks microphones, cabling, recording heads, monitors recording of court testimony, determines and directs changes in microphone positions, adjusts volume and other controls for all equipment.
- When so assigned, controls microphone levels to ensure proper recording during different situations that occur during the proceedings, such as bench conferences, and conferences in the judge's chambers.
- In the courtroom, determines and directs changes in microphone and speaker position for optimum recording quality.
- In the courtroom, plays back recorded court proceedings, marks items, and prepares material requested by the Court.
- Produces and assesses original/duplicate recordings of court proceedings.
- Carefully reviews recordings for optimum recording quality, creates detailed log notes and maintains relevant lists for quality control.
- Prepares and reviews Audio Assessments of original/duplicate recordings to identify problems and develop solutions for optimum recording quality.
- Assists in the development of quality control procedures for recording court proceedings.
- Conducts equipment inventories as assigned.
- Provides staff training and develops training materials/checklists.
- Forwards Transcript Orders and relevant materials to OTP to assist with transcription.
- May provide Transcript cost estimates.
- Prepares reports, memoranda, and other court related documents as instructed.
- Travels to other courts as assigned
- Marks and preserves exhibits and provides administrative support when assigned.
EDUCATION AND EXPERIENCE REQUIRED
- Graduation from high school (or GED).
- Two years of clerical experience in a Clerk’s Office or comparable work preferred.
- Experience with technologies used in courtrooms preferred.
- Transcription experience preferred.
KNOWLEDGE, SKILLS AND ABILIITIES REQUIRED
- Ability to operate and maintain various courtroom technologies such as electronic recording, courtroom sound systems, assistive listening devices, computers, television monitors, DVD and DHS, interactive video systems, and other related courtroom technology.
- Accurately keyboard or type not less than 45 words per minute.
- Ability to complete work with accurate attention to detail.
- Ability to interact effectively with the public, supervisors, other court staff, judicial officers, and attorneys in a variety of situations and circumstances while maintaining excellent customer service skills.
- Ability to understand and follow oral and written instructions.
- Basic writing, spelling, and grammatical skills.
- Ability to understand and follow administrative and clerical procedures governing Clerks’ Offices, including the Clerk’s Manual, as well as Judicial Branch policies and procedures.
- Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system.
- Ability to maintain confidentiality of sensitive Judicial Branch information.
- Ability to learn detailed computer applications, including recording and transcription software.
- Ability to communicate clearly and effectively in oral and written form.
- Ability to work independently and follow oral and written instructions.
- Ability to travel to courts throughout the state.
- Ability to work effectively in a public courtroom setting.
- Knowledge of English grammar, spelling, and punctuation.
- Knowledge of court process and legal terminology preferred.
Hours, Pay, and Benefits Information:
- Hours: 37.5 hours weekly
- Salary: Grade 9 – Start at $14.63
- The value of the State’s bi-weekly contribution for employee benefits is: Health Insurance $345.58, Dental Insurance $13.69, and Retirement 11.54% of salary.
How to Apply: Complete the application packet that consists of the Application, Applicant Information Survey (EEO), Background Form, that can be found at: www.courts.maine.gov/jobs along with a cover letter and resume, and MAIL or FAX to:
State of Maine Judicial Branch
The Administrative Office of the Courts
Attn: Dawn Rule, Human Resources
P.O. Box 4820
Portland, Maine 04112
Fax (207) 822-0781
Incomplete or untimely application packets will not be considered.
Application must be received by MAIL or FAX not later than 11:59 PM on Thursday, January 30, 2014.
The State of Maine Judicial Branch is an EOE/AA employer.